Onboard Provisioning Planning: Key Tips for Complete Shopping
Before starting a provisioning list, creating a meal plan based on the number of days and meals of the trip and preparing the list accordingly is the most effective way to avoid missing items during shopping. When planning provisions, the number of people on board, the route, the number of days at sea, the vessel’s storage and refrigeration capacity, and galley facilities must be taken into account. Although sea markets are available in some regions, in many cases you may need to wait until reaching the nearest port to obtain a missing item. Since each boat’s refrigerator, freezer, and dry storage areas differ and are limited, shopping should be done to last until the next reliable resupply point.
Before the tour, personal meal preferences should be identified and a menu prepared in line with the boat’s galley facilities; any allergies, special diets (vegetarian/vegan/gluten-free, etc.), and children’s menu expectations should be clearly communicated. If you wish, you can fill out the shopping form we will provide and specify your brand preferences, then send it to us so that your provisions are fully prepared and delivered in accordance with the cold chain before boarding.
Recommendations for Short Trips (Weekend, etc.)
• Beverages: Choosing small bottles/cans allows for faster cooling and more practical storage in refrigerated spaces.
• Fresh products: Items that need to be consumed quickly, such as meat, fish, and greens, should be scheduled for the earliest meals after shopping; if possible, they should be sourced as fresh as possible from resupply points along the route.
• Ice and cold chain: If cocktails or cold drinks are planned, sufficient ice and ice packs should be arranged; raw products should be stored separately from cooked foods and placed on the lower shelves.
Recommendations for Long Trips (Weekly+ Cruises)
• Long-shelf-life products: Reduce reliance on fresh items by diversifying legumes, pasta, canned goods, rice, breakfast items, and snacks.
• Cyclical menu: Menus that repeat in 2–3 day cycles help improve stock management and reduce waste.
• Intermediate resupply plan: Identify reliable ports/markets along the route in advance and plan fresh provisions according to these stops.
Galley & Storage Checklist
• Equipment: Condition of stove/grill/oven, coffee machine/kettle, pots and pans set, knives, cutting boards, serving utensils.
• Consumables: Drinking water, soda/mineral water, hot beverages (coffee/tea), breakfast items, snacks, fruits and vegetables.
• Cold chain: Separate containers for meat/fish/deli items, zip-lock bags, cling film, and refrigerator organizers.
• Cleaning & hygiene: Dishwashing detergent, sponges/cloths, paper towels, trash bags, surface cleaner, hand sanitizer.
• Safety & organization: Non-slip serving trays, unbreakable glasses/containers, secure storage for glass bottles.
• Cooking fuel: Check the status of gas/LPG and spare cylinders.
• Special preferences: Specify details such as dietary requirements, vegetarian/vegan options, allergen warnings, children’s menus, and alcohol brands in advance.
Environmental & Waste Management
• Reduce single-use consumption: Choose reusable containers and cups whenever possible.
• Waste separation: Plan separate trash bags for organic waste, plastic/metal, and glass; dispose of waste only at designated facilities in ports.
• Oil & wastewater: Never discharge cooking oil into the sea; collect it properly and dispose of it at port facilities.
Easy Provisioning with Rudder Yachting
Rudder Yachting carefully plans all these details on your behalf:
• We create a personalized provisioning list based on your brand preferences and dietary notes.
• With priority on cold chain integrity and freshness, we source supplies from reliable and natural suppliers.
• We place your provisions on your yacht before boarding time and provide you with receipts/invoices and an inventory summary.
• If needed, we organize intermediate resupply and menu updates along your route.
We are by your side to make every day you spend at sea comfortable, safe, and delicious. Share your lists and let’s finalize your menu together—so you can simply enjoy the sea.
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